Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking a Project Services Administrator to help support the successful execution of large, multidisciplinary infrastructure projects by tracking milestones, coordinating team actions, managing project documentation, and maintaining alignment across stakeholders. This role is critical to ensuring project teams stay organized, accountable, and on schedule, providing the administrative and logistical support necessary to keep complex projects moving forward.

At Carollo you’ll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You’ll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo’s vision is to be the BEST water consulting firm and you’ll find that Carollo is also the best place for you to build your career.

• Contract Administration: Organize contracts ensuring recording keeping requirements are met
• Coordinate monthly invoice reports by preparing invoice letters and preparing monthly spreadsheet template
• Assist with setting up subconsultant contracts
• Assist with expense reports
• Assist with client contract reporting requirements
• Create and maintain paper and electronic files relating to project work
• Provide other administrative support as needed

• Two years of relevant professional experience on major projects in architectural, construction, engineering or another related technical field
• High School Diploma or equivalent
• Basic knowledge of Excel, Word, and PDF
• Ability to work under pressure, prioritize effectively and manage deadlines
• Strong oral and written communication skills
• Strong organizational skills
• Ability to assist with complex and diverse projects and deadlines
• Basic understanding of engineering techniques and procedures

Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides support for employees and their families to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, extended health care coverage, disability insurance and life insurance options for you and your dependents as well as a travel assistance program. Other compensation that may be available includes: RRSP company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.